WP: Word processing software (AOC)
AOC:
→ WP: Word processing software
Summary
A. A foundation user can basic used word processing software tools and techniques to produce appropriate straightforward or routine documents. Any aspect that is unfamiliar will require support and advice from others.
Word processing tools and techniques will described as 'basic' because:
- the software tools and functions will be pre-determined or commonly used; and
- the techniques needed for text entry, manipulation and outputting will be straightforward or routine.
B. An intermediate user can select and use a range of intermediate word processing software tools and techniques to produce multi-step documents that are at times non-routine or unfamiliar. Any aspect that is unfamiliar may require support and advice from others.
Word processing tools and techniques will be described as ‘intermediate’ because:
- the software tools and functions will be at times non-routine or unfamiliar;
- the choice of techniques will need to take account of a number of factors or elements; and
- the user will take some responsibility for the inputting, manipulating and outputting of the information.
C. An advanced user can select and use a range of advanced word processing software tools and techniques to produce complex and non-routine documents.
Word processing tools and techniques will be described as ‘advanced’ because:
- the software tools and functions will be complex and at times involve having the idea that there may be a tool or function to do something (eg improve efficiency or create an effect), exploring technical support, self-teaching and applying;
- the techniques required will be multi-step and complex, and the process of selecting appropriate techniques may involve research, identification and application; and
- the user will take full responsibility for the inputting, manipulating and outputting of the information.
Statements of competence
Level 1
| Competences The competent person will: |
To demonstrate this competence They can: |
To demonstrate this competence They can also: |
|---|---|---|
| WP:A1 Enter and combine text and other information accurately within word processing documents |
A1.3 Use keyboard or other input method to enter or insert text and other information A1.4 Combine information of different forms or from different sources within a document A1.5 Enter information into existing tables, forms and templates A1.6 Use editing tools to amend document content A1.7 Store and retrieve document files effectively, in line with local guidelines and conventions where available |
A1.1 Identify what types of information are needed in documents A1.2 Identify what templates are available and when to use them |
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WP:A2 Structure information within word processing documents |
A2.1 Create and modify tables to organise tabular or numeric information A2.2 Select and apply heading styles to text |
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WP:A3 Use word processing software tools to format and present documents |
A3.2 Select and use appropriate techniques to format characters and paragraphs A3.3 Select and use appropriate page layout to present and print documents A3.4 Check documents meet needs, using IT tools and making corrections as appropriate |
A3.1 Identify what formatting to use to enhance presentation of the document |
| Specialisation | In Context |
|---|---|
| Administration | Typical documents may include – letters, envelopes, memos, simple reports, faxes, CVs, agendas, posters, travel directions and simple web pages. |
Level 2
| Competences The competent person will: |
To demonstrate this competence They can: |
To demonstrate this competence They can also: |
|---|---|---|
|
WP:B1 Enter and combine text and other information within word processing documents |
B1.2 Use a keyboard or other input device to enter text and other information accurately and efficiently B1.3 select and use appropriate templates for different purposes B1.5 Select and use a range of editing tools to amend document content B1.6 Combine or merge information within a document from a range of sources B1.7 Store and retrieve document and template files effectively, in line with local guidelines and conventions where available |
B1.1 Identify what types of information are needed in documents B1.4 Identify when and how to combine and merge information from other software or other doucments |
|
WP:B2 Create structures and styles for word processing documents |
B2.3 Create and modify columns, tables and forms to organise information B2.4 Select and apply styles to text B2.5 Select and use appropriate page and section layouts to present and print documents |
B2.1 Identify the document requirements for structure and style B2.2 Identify what templates and styles are available and when to use them |
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WP:B3 Use word processing software tools to format and present documents effectively to meet requirements |
B3.2 Select and use appropriate techniques to format characters and paragraphs B3.3 Select and use appropriate page and section layouts to present and print documents B3.4 Check documents meet needs, using IT tools and making corrections as appropriate B3.6 Respond appropriately to quality problems with word processed documents so that outcomes meet needs |
B3.1 Identify how the document should be formatted to aid meaning B3.4 Describe any quality problems with documents |
| Specialisation | In Context |
|---|---|
| Administration | Typical documents may include – mail merged business letters and invoices, more complex reports and content for web pages. |
Level 3
| Competences The competent person will: |
To demonstrate this competence They can: |
To demonstrate this competence They can also: |
|---|---|---|
|
WP:C1 Enter and combine text and other information accurately within word processing documents |
C1.2 Use a keyboard or other input method to enter text and other information accurately and efficiently C1.3 Create, use and modify appropriate templates for different types of documents C1.4 Combine and merrge information within a document from a range of sources C1.6 Store and retrieve document and associated files effectively, in line with local guidelines and conventions where available C1.7 Select and use appropriate tools and techniques to work with multiple documents or users C1.8 Customise interface to meet needs |
C1.1 Summarise what types of information are needed for the document and how they should be linked or integrated C1.4 Explain how to combine and merge information from other software or multiple documents |
| WP:C2 Create and modity appropriate layouts, structures and styles for word processing documents |
C2.2 Create, use and modify columns, tables and forms to organise information C2.3 Define and modify styles for document elements C2.4 Select and use tools and techniques to organise and structure long documents |
C2.1 Analyse and explain the requirements for structure and style |
|
WP:C3 Use word processing software tools and techniques to format and present documents effectively to meet requirements |
C3.2 Select and use appropriate techniques to format characters and paragraphs C3.3 Select and use appropriate page and section layouts to present and print multi-page and multi-section documents C3.4 Check documents meet needs, using IT tools and making corrections as appropriate C3.6 Respond appropriately to any quality problems with word processed documents to ensure that outcomes meet needs |
C3.1 Explain how the information should be formatted to aid meaning C3.5 Evaluate the quality of the documents produced to ensure that they are fit for purpose |
|
Specialisation |
In Context |
|---|---|
| Administration | Typical documents will require problem solving and creative thinking and may include – complex reports and content for publications such as web pages, journals, newsletters or other printed materials. |
